Privacy Policy

Last updated: 2026-06-14

Who this policy applies to

This privacy policy applies to the APS Security Guard Portal ("the App"), a private employee tool used exclusively by security personnel employed by APS Security. The App is not available to or intended for use by members of the general public.

Information we collect

While you are signed in and on shift, the App collects:

• Identity: Your name, employee number, position, and PIN-protected sign-in events.
• Location: Your device's GPS coordinates, sent at one-minute intervals while you are clocked in, for post verification and emergency response. Tracking stops automatically when you punch out.
• Shift activity: Punch in/out timestamps, checkpoint scans, photos and videos attached to incident reports, visitor and vehicle log entries, and rest/meal break compliance records.
• Device information: Browser type, device model, IP address, and operating system. Used for security troubleshooting and to render the App correctly.
• Biometric verification: When you acknowledge company policies, your device's secure element performs fingerprint, face, or PIN verification. The biometric data itself never leaves your device; we receive only a cryptographic confirmation that verification succeeded.
• Photos: When you take a selfie for policy acknowledgment, the image is stored in your personnel file. It is used solely as proof of acknowledgment.

How we use the information

APS Security uses the data exclusively to:

• Pay you correctly for hours worked.
• Verify you were at your assigned post during your shift.
• Respond to emergencies you trigger via the panic alert.
• Comply with California labor law on rest and meal breaks.
• Maintain training and post-order acknowledgment records required by clients or regulators.

Who can see the information

Only APS Security supervisors and ownership can view your data. We do not sell, rent, or share employee data with third parties, except (a) when required by law (subpoena, court order), (b) when a client property owner has a contractual right to review activity at their property, or (c) to the third-party service providers we use to operate the App (email delivery, SMS delivery, cloud hosting), all of whom are contractually bound to confidentiality.

Text messaging (SMS)

If you provide your mobile number to APS Security — as a customer, client, or employee — and opt in to text messaging, we use it only for conversational, two-way messages about our security services, quotes, scheduling, and account matters. SMS consent and mobile phone number data are never transferred or shared with any external organization, third party, or affiliate for their own use or for marketing purposes. The only exception is essential service providers acting solely on our behalf to deliver messages (such as our SMS carrier), and not for their own use. Message frequency may vary (on average 5–10 messages per week), and message and data rates may apply. Reply STOP at any time to opt out, or HELP for assistance. If you have any questions, concerns, or requests regarding text messages you receive from us, you can contact us directly at any time: email ernesto@aps-protection.net, call or text (833) 388-0071, or reach us through our website at https://client-feedback-d7ts.onrender.com/quote.

How long we keep it

Activity logs (scans, GPS, incident reports) are retained for as long as required by client contracts and applicable labor law, typically 2–7 years. Acknowledgment records are retained for the duration of your employment plus 4 years. You can request deletion of records that are no longer legally required to retain.

Security

All connections are encrypted with HTTPS. Sign-ins require a personal PIN. The App requires biometric verification (or device PIN) for sensitive actions like policy acknowledgment. Database backups are encrypted.

Your rights

As an employee of APS Security, you have the right to:

• Request a copy of the data we hold about you.
• Request correction of inaccurate data.
• Request deletion of data we are not required to retain by law.

Submit requests to your supervisor or APS Security ownership.

Contact

Questions about this policy? Contact APS Security ownership directly.

← Back to home